Changing from Change Reporting to Simplified Reporting 430-05-67-45-10

(Revised 04/01/08 ML3136)

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If a household certified as a change reporting household reports and verifies a change that meets the simplified reporting criteria, the worker must act on the reported change and change the household to a simplified reporting household.

 

The worker must enter an Y on the FS Simplified Reporting Household – Send Six Month Report Form.  TECS will then automatically send the X421 – SR Requirements for CE HH Over Gross Income or the X422 - Simplified Reporting Requirements, whichever is appropriate, to the household.

 

Examples:

  1. A household with all elderly members with no earned income was certified in December.  On February 6th, the household reports and verifies a new source of income from employment for a household member.  The simplified report indicator must be changed to a Y for the benefit month of March.  TECS will automatically send Notice X422 and the household becomes a simplified reporting household effective March 1st.
  2. A TANF household requests their case be closed on March 26th as child support exceeds the amount of the grant.  The TANF grant must not be counted for April benefits.  The worker must change the simplified reporting indicator to a Y for the benefit month of April. TECS will then automatically send Notice X422 and the household becomes a simplified reporting household effective April 1st.

 

If anticipated child support for April would result in a decrease in benefits, a 10-day advance notice is required.  

 

If the worker receives an alert on May 1 that child support was paid in the base month (April), the household is now a simplified reporting household.  Counting the child support paid in the base month would result in a decrease in benefits.  The change is not acted on until six month report or recertification, whichever occurs first.  

 

If there are less than six months left in the household’s certification period, no six month report is required, as the household must be recertified at the end of its current certification period.

 

If there are more than six months left in the household’s certification period, a six month report will be mailed to the household on the 5th to the last working day of month five.   The report is due by the 10th day of month six.  In addition, the household is required to complete the recertification application at the end of the household’s current certification period.

 

If the household does not submit a MR for TANF and they have a two consecutive prior month (could include the processing month) history of late reporting for TANF, anticipate the TANF grant and the household remains a change reporting household.

 

If the household does not submit a MR for TANF and they do not have a two immediate prior consecutive month (could income the processing month) history of late reporting for TANF, do not anticipate the TANF grant.  The household becomes a simplified reporting household the first month after the TANF case closes.  Monthly reports for TANF are due on the fifth of the month or the first working day after the fifth of the month if the fifth falls on a weekend or holiday.  A TANF monthly report received after the due date is considered a late report.  

 

Examples:

  1. A household received four months of TANF Diversion Assistance and a closing notice is sent in month four. The household submits a TANF monthly report in month four and a Request for Benefits.  A TANF grant must be anticipated and counted for month five. The case remains change reporting.
  2. A household received four months of TANF Diversion Assistance and a closing notice is sent in month four. The household submits a TANF monthly report in month four but does not submit a Request for Benefits. A TANF grant is not anticipated or counted for month five. The case becomes simplified reporting for month five.
  3. A household received four months of TANF Diversion Assistance and a closing notice is sent in month four. The household does not submit a TANF monthly report in month four but does submit a Request for Benefits.  A TANF grant is not anticipated or counted for month five. The case becomes simplified reporting for month five.
  4. A household received four months of TANF Diversion Assistance and a closing notice is sent in month four. The household does not submit a TANF monthly report or a Request for Benefits in month four.  A TANF grant is not anticipated or counted for month five. The case becomes simplified reporting for month five.
  5. A household received two months of TANF. The household submits a Request for Benefits and a TANF monthly report in month two to be changed to TANF Diversion. A TANF grant must be anticipated and counted for month three.  The case remains change reporting.